When you have a folder or file in Sharepoint or OneDrive, by default, it is shared with everyone who originally had access to the folder it is in. So, if everyone in your department had access to the folder, it will remain accessible to them; if only you had access to it, then you are still the only person to have access.
This can be changed by managing permissions for your files!
Table of Contents
Via Desktop App
Add Access for a Person or Group
- Locate the file or folder you wish to share in your Sharepoint folder or OneDrive folder
- Right click on it and choose “Share” with the cloud icon beside it
- A new menu will appear, allowing you to add people. Enter the information for the person or group you want to add, and use the dropdown beside it to select what permissions you want them to have (edit or view).
- Click “Send” on the form, and the folder will be shared with others.
Remove Access for a Person or Group
- Locate the file or folder you wish to remove access for in your Sharepoint folder or OneDrive folder
- Right click on it and choose “Share” with the cloud icon beside it
- Look for the section that says “Shared With” at the bottom. If you do not see this, the file or folder has not been shared with anyone else.
- Click on the circles, and you will be taken to the list of those with access. You can remove those who are not “Owners” of the folder by setting their permissions to “Stop Sharing“
Via Web
Add Access for a Person or Group
- Locate the item you want to manage and right click on it.
- Select “Manage Access“
- To the right of “Direct Access“, click the +
- Enter the information of the person, and select the permissions you want them to have. You may uncheck “Notify People” if you do not want to send them an email.
- Click “Grant Access“.
Remove Access for a Person or Group
- Locate the item you want to manage and right click on it.
- Select “Manage Access“
- To the right of the name or group you want to remove, select “Stop sharing”
